Senior Administrative Officer: Supply Chain Management

About the job

REQUIREMENTS: Minimal educational qualification: An appropriate National Diploma (NQF 6) or equivalent in Supply Chain Management. Experience: Appropriate experience in Supply Chain and Warehouse Management, including demand planning, inventory optimization, supplier coordination, and maintaining efficient storage and distribution systems. Appropriate experience in managing & handling stock in a store/warehouse environment. Inherent requirement of the job: Valid (Code B/EB) driver’s licence. Competencies (knowledge/skill s): Ability to collate, verify data, work accurately and methodically. Good interpersonal and organisational skills. Computer skills (MS Word, Excel and Outlook). Knowledge and practical experience in LOGIS or Basic Accounting System (BAS). Knowledge of ad ministrative and/or support duties in a store/warehouse. NOTE: No payment of any kind is required when applying for this post. Candidates will be required to do a practical test DUTIES: Acquisitions Management - Handling and contract management as per notices in order to procure medical consumables (contract and non- contract). Ensure Compliance with the AO system and delegation when acquiring goods and services. Ensure strict adherence to and continuously maintain up- to-date knowledge of applicable departmental policies, prescripts, and procedures. Managing procurement end-to -end in terms sampling request, evaluation submission, presenting to QC, following the relevant procurement processes. Execute responsibilities within the Electronic Procurement System (ePS ), ensuring adherence to procurement prescripts and compliance requirements. Prepare bidding templates and supporting documentation for presentation to the Quotation Committee. Compile and report on stock on hand and dues-out, supporting effective inventor y control and planning. Contract management, Forecasting, Demand, Reporting & Policy development for warehouse. ESL, Logis ICN Compliance & BMI. Maintain regular communication with suppliers and internal stakeholders, ensuring timely follow -up on outstandi ng orders. Assist with interim and annual financial reporting, including financial year -end processes. Performed ad-hoc administrative and operational support tasks as required. Initiate and formulate new proposals for optimal efficiency and effectiveness regarding service. Human Resource Management - Attendance register control, leave planning and control, labour relations, training & development identification and performance agreements and review. SALARY: R413 001 per annum CENTRE: Western Cape Health Warehouse ENQUIRIES: Mr D Botha Tel No: (021) 833- 7623 or email: Daniel Botha at Daniel.Botha@westerncape.gov.za Chief Directorate: Supply Chain Management

Duties

Inventory control and warehouse management. Perform LOGIS system controller functions. Ensure that all transactions comply with legislative requirements (audit compliance) and handle audit queries with regards to SCM. Manage the LOGIS system and the approval of transactions and drawing of related reports. Assist with financial procedures and reporting on Annual and Interim Financial Statements. Asset management of the Mossel bay sub- district and demand and requisition management.

Requirements

Minimum educational qualification: Senior Certificate (or equivalent) with Mathematics and/or Accounting as a passed subject and/or Senior Certificate (or equivalent) with experience/competencies that focuses on the Key Performance Areas (KPA’s) of the post. Experience: Appropriate experience in Supply Chain Management (warehouse and asset management) and Finance processes. Appropriate Supervisor Experience. Appropriate experience in LOGIS system & EPS. Inherent requirement of the job: Valid (Code B) driver’s licence and willingness to drive. Competencies (knowledge/skills): Computer literacy (MS Word, Excel and Power point). Appropriate knowledge of the Public Finance Management Act (PFMA), National Treasury Regulations, Provincial Treasury Instructions, Accounting Officer System and Delegations. Good leadership abilities. Good communication skills (verbal and written). The ability to meet deadlines and complete tasks under extreme pressure.

Enquiries

Mr A Jacobs Tel No: (044) 604 -6103

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